AVP Commercial Negotiation & Execution (Document Management)
The Commercial Negotiation & Execution (CNX) function forms an integral part of the delivery of our commercial strategy and management of our customers’ needs.
Delivering for our customers is at the heart of our business and our CNX function has a broad remit from leading the negotiation, project management and execution of the various contracts for all transactions undertaken by SMBC AC including leasing, trading, restructuring, OEM procurement and capital markets, managing post-delivery activity and customer relationships through to managing closings and document management.
Reporting to an EVP in CNX and located in Dublin, the position of AVP CNX plays an important role within the CNX function. The AVP CNX will assume responsibility for leading the management and oversight of the tracking and processing of all contractual records including closing documentation related to all new transactions, as well as ensuring the maintenance of documentation related to a large existing portfolio. You will also have supervisory responsibility for other members of CNX who work in the document management function. You will also assist with specific projects relating to the document management system, process changes and companywide projects. You will be responsible for developing and maintaining a best-in-class document management system utilising all available IT tools. Your responsibilities within CNX will depend on your level of experience and competencies and the requirements of CNX from time to time.
The CNX function reports to the Chief Commercial Officer and together with Airline Marketing (AM), Aircraft Trading (AT), Procurement, Technical, and Portfolio Risk Management, forms Team CCO.
Key Responsibilities
- Oversight of the document management function with supervisory responsibility.
- Following business activity closely to ensure all transactions are tracked through to execution and then to completion of documentation.
- Liaising with external counsel, customers and internal teams to ensure a complete and correct set of documents is received within agreed timelines.
- Processing of softcopy and original documents to internal standards.
- Tracking outstanding items and escalating issues as appropriate.
- Management of original chain of title documents for the portfolio.
- Supporting internal teams in the process of novating/selling aircraft – review of lease documentation confidentiality provisions and release of copy and/or original documentation to relevant parties.
- Implementation of records retention policies and procedures with regards to archival records.
- Management of relationship with offsite storage provider.
- Management of overall layout of storage areas to enable fast and efficient retrieval of records.
- Assisting in large-scale projects to migrate and merge hardcopy and electronic records sets that are dispersed across different physical and electronic storage environments.
- Fielding queries on documentation status from internal teams.
Qualifications & Experience
- 3+ years relevant experience of working in a records or information management environment, preferably in an aircraft leasing / banking / insurance / financial services environment.
- Qualification in Archives and Records Management or in Library and Information Studies would be desirable.
- Subject matter knowledge in asset management, primarily aircraft leasing, sales, and securitization would be a benefit.
- Proven project management and problem-solving skills with an ability and flexibility to work in a fast paced, dynamic team environment.
- Advanced IT skills with expertise in MS skills essential – particularly in Excel and Word.
- Strong time-management with an ability and flexibility to work to deadlines.
- Flexibility in working hours to accommodate demands of different time zones.
Critical Competencies
- Communicate Openly: strong interpersonal and communication skills, both written and verbal with a capability to influence others.
- Have a can–do attitude: an ability to work in a fast paced, dynamic team environment and able to handle multiple priorities and deadlines simultaneously. Also, proactive self-starter, ability to work independently using own initiative.
- Do the right thing: highly organised, structured with strong attention to detail. Ownership of decision making. Ability to prioritise tasks and escalate potential issues in a timely manner.
- Lead by example: high level of energy, drive, enthusiasm, initiative and commitment.
- Work together: excellent interpersonal skills and a team-player with an ability to develop and foster strong working relationships with colleagues, airlines, manufacturers, banks and other lessors.
Equality, Diversity & Inclusion (EDI) is a core business objective within SMBC Aviation Capital.
All of our employees are afforded equal opportunities and treatment regardless of gender, race, ethnicity, sexual orientation, age, ability, social background, place of employment or religion.